Assistant to Vice Presidents

Institute of Science and Technology Austria (ISTA)

Vienna, Austria


2.5k€+ (jährlich)

Sonstige Bereiche

Nov 10

Assistant to Vice Presidents

Full Time (40 h/w)
Klosterneuburg (Vienna), Austria / Home Office possible
€ 2,500* gross/month

Your Responsibilities

This assistant position offers the exciting prospect of joining the Office of the President, supporting three Vice Presidents in their managerial functions and working closely with the Head of the Office in organizing board and committee meetings as well as various projects.

  • First point of contact for Vice Presidents relating to their managerial functions
  • Scheduling, preparation, and follow-up of meetings and visits
  • Travel management and reimbursements
  • English and German correspondence
  • Interface to scientific and administrative staff, board and committee members, and other external contact persons
  • Ensuring efficient and smooth office operations, support of guests and visitors
  • Compilation, proof-reading, and preparation of various documents, minutes, presentations, and reports
Your Profile
  • First work experience as a (management) assistant
  • Interest, but not necessarily experience, in an international research/academic environment
  • Completed higher education is advantageous
  • Excellent command of German and English (written & spoken)
  • High degree of commitment, proactivity, precision, and service-oriented attitude
  • Strong office computer skills and ability to deal with a wide variety of topics
  • Strong organizational, problem solving, and time management skills
  • High level of service orientation, discretion, and strong interpersonal skills
ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting frontier research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight!

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Education & training



Free shuttle bus

Multiple health offers

Pension insurance

This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to

Am Campus 1, 3400 Klosterneuburg, Austria
Tel.: +43 (0) 2243 9000-0 |

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